Leexi vs Noota vs 5Days: which tool for an SME in 2026?
Comparisons and guides
4/17/26
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10 min
You do your benchmark and these three names keep coming up: Leexi, Noota, 5Days. All three transcribe your meetings, generate summaries, and extract action items. But they don’t solve the same problem. Leexi is built for sales teams. Noota has pivoted toward recruiting and a conversational workspace. 5Days is centered on project memory. The difference may seem subtle. It becomes decisive as soon as you’re managing multi-month projects with several stakeholders, and you’re trying to find what was decided six weeks ago without digging through twenty email threads. Here’s what each tool actually does, and who it’s really for.
Leexi: the notetaker designed for sales teams
Leexi is a Belgian startup whose positioning is clear and deliberate: helping salespeople, consultants, and recruiters no longer waste time on post-meeting admin. The bot automatically joins your Teams, Meet, Zoom, or Webex meetings, transcribes in real time in more than 100 languages, and sends a structured summary to your inbox and your CRM right afterward.
What sets Leexi apart in its field is built-in sales coaching. Automatic scorecards evaluate each call according to your criteria: talk ratio, objection handling, and adherence to the sales methodology. The tool then generates a pre-written follow-up email, adapts the summary to the template you configured, and pushes everything natively into HubSpot, Salesforce, Pipedrive, or around ten other CRMs. For a sales team that chains together several calls a day, that's a concrete time saver.
Leexi also offers a mobile app for in-person meetings with an offline mode, useful when on the move. Hosting is in France, with ISO 27001 and ISO 42001 certifications.
Noota: the note-taking tool specialized in recruiting
Noota is a Paris-based startup whose main strength is recruiting. The tool transcribes your interviews, generates reports structured according to your evaluation grids, automatically scores candidates, and syncs everything natively to around twenty ATSs: Bullhorn, Greenhouse, HireSweet, Flatchr, Recruitee, and others. For a recruiter who conducts ten interviews per week, it's the most direct time-saver on the French-speaking market.
On the general-purpose meeting side, Noota covers Teams, Meet, Zoom and Webex via bot, plus a bot-free mode via a Chrome extension, a mobile app for in-person meetings, and a proprietary telephony module for recording VoIP calls directly from the interface. Summary templates are customizable according to the type of meeting. An AI chatbot lets you query the content of a meeting in natural language afterward, useful for finding a specific point without rereading the entire transcript. Hosting is in France, with ISO 27001 and SOC
5Days: the living memory of your projects
5Days takes a different view from its two competitors. The problem project teams in SMEs face is not getting a good summary of the latest meeting. It's not losing track of a project when it lasts six months or a year, finding a decision made two months ago without digging through Teams archives, preparing for a client update in 15 minutes rather than two hours of scattered collection.
5Days centralizes all meetings, documents, notes and tasks in a single project space. The bot automatically transcribes Teams and Google Meet meetings. It is also possible to import audio files for exchanges recorded in other ways. Meeting minutes are generated in the format you define. Actions are automatically extracted and tracked in a native Kanban board, without having to open another tool in parallel.
The key difference compared with Leexi and Noota is the Spark AI assistant. Spark queries the whole project: meetings, attached documents, notes and tasks. You can ask it to summarize a project's progress, identify all decisions made on a specific topic since the start of the assignment, or generate a deliverable based on the full accumulated context. It's not a search in transcripts. It's a structured, searchable project memory.
Hosting is in Europe, GDPR-compliant. This is a criterion that project teams in design offices, consulting firms and IT services companies raise regularly, especially on client projects with sensitive data. To understand how AI concretely transforms exchanges into a usable knowledge base, the article on automatic meeting transcription lays the technical groundwork useful before making a choice.
How do I choose between the three?
The decisive question is this: are you looking to better capture a meeting, or to better leverage the complete history of a project? These are not the same tools, and forcing one to do the other's job is a source of frustration.
If you run a sales team or a high-volume hiring process, Leexi and Noota both meet the need. Leexi is stronger on sales coaching and the CRM ecosystem. Noota has the edge in automated recruiting and multi-channel centralization. Also see the article on the best meeting transcription tools in 2026 for a broader view of the market.
If you manage multi-month projects with multiple stakeholders and project memory is your real problem, neither Leexi nor Noota addresses this need natively. 5Days was built specifically for this case: project teams in SMBs that need to find any information on a one-year project, across all accumulated meetings, documents, notes, and tasks. The article on centralizing project information without multiplying tools addresses this problem directly.
To structure your choice with a set of criteria, the article how to choose an AI meeting assistant will give you the right questions to ask before deciding.
Frequently Asked Questions
Do Leexi, Noota and 5days transcribe accurately in French?
Can these tools be used without a meeting bot?
What is the difference between an AI notetaker and a project knowledge management tool?
The right tool isn't necessarily the one that transcribes best. It's the one that solves your real problem. For sales and recruiting teams, Leexi and Noota do a good job within their scope. For project teams that need to use several months of history, 5Days is the only one of the three solutions built specifically for this use case. Try 5Days for free and see in 20 minutes whether the difference is real for your organization.
